General information

Location

Luxembourg  

Reference

2026-13780  

Position description

Job title

HR Assistant & Payroll Support

Contract type

Full-time

About us

Kronospan is the world's leading producer of wood panel products including MDF, OSB, Particleboard, and Laminate Flooring. We are state of the art, automated, and visionary. We are sustainable and eco-friendly.

Main duties and responsibilities

To be part of our HR team, we are looking for a HR Assistant & Payroll support (F/M).
Your role provides administrative and operational support across key HR functions, including employee records, payroll coordination, and leave management.


Your responsibilities will include:

- Employee lifecycle Administration
Employee Datas registration: ensure proper processing of employee datas by submitting accurate encoding in our internal ERP system,
Medical visit Coordination: Schedule and track mandatory medical visits and ensure compliance with occupational health requirements,
Job reclassification: Support processes related to employee reclassification or role adjustments due to medical or professional needs,
Warnings: Prepare and document employee warnings in line with HR policy.

- Leave & Sickness Management
Long Sickness Follow-Up: Monitor and track long-term sick leaves, maintaining regular contact with the concerned employees,
Follow-Up and Comeback Long Sickness: Manage reintegration of employees returning from extended sick leave,
Sickness management: Enter and update sickness records in both systems for payroll and record-keeping purposes,
Paternity Leave Follow-Up & Reimbursement: Track paternity leaves and handle reimbursement claims from authorities,
Vacation follow-up: Manage and monitor vacation balances and requests in the internal vacation tracking system,
Delegation Hours / Training Tracking: Track delegation-related work hours and staff training attendance.

- Payroll & Timekeeping Support
Excel Salary Raise Tracker: Maintain and update salary raise records in Excel for payroll adjustment,
Employees' Timesheet Monitoring: Collect, verify, and archive monthly employee timesheets,
Monthly Template Timesheet Creation: Prepare and distribute monthly timesheet templates for staff reporting,
Daily Corrections: Apply and track any required daily time/attendance corrections to ensure payroll accuracy,
Sickness & Headcount Reporting in our internal system: Maintain up-to-date records of sickness-related absences and staff headcount,
TV Update / Internal Communication: Update internal communication boards with HR updates and team information.

- Communication & Coordination
Weekly "on duty" information email: Coordinate and send out weekly schedules for HR department availability or responsibilities,
HR Mailbox Management: Monitor and respond to incoming emails in the HR department’s shared mailbox,
Contact with STI: Liaise with the health and safety service (STI) regarding occupational health, medical visits, and employee reclassification.

Requirements

What will put you ahead?

- Have a first proven experience in a similar job,
- Are fluent in French and English, German can be an asset,
- Are independent on Excel,
- Have excellent oral and written communication skills, you are always willing to help and support employees,
- Enjoy administrative tasks and are highly focus on the follow-up of your duties.

This role requires to work every 1st day of each month in order to close the month, even during the week-end and/or bank holidays.
This role requires also to be working fully from our Soleuvre office with fixed working hours.

What we offer

Why should you apply?

- You will join a committed and dynamic team where your contribution makes a real difference;
- You will be part of a growing global company offering many opportunities for learning and career development;
- You will work in a flat and entrepreneurial organization that values initiative and innovative ideas;
- You will take on a broad and stimulating role where every day brings new challenges.
- Growth opportunities, domestic and international, with the world's leading producer of wood panel products
- Work in a diverse, inclusive environment with colleagues from around the world.